Never Miscalculate an I-9 Retention Date Again
Manually calculating the "3 years post-hire or 1 year post-termination" rule is confusing and risky. A single mistake can lead to thousands in fines.
I-9 Destruction Date Calculator
Instantly calculate the legally required destruction date
How the Calculation Works
The Federal Rule (8 CFR §274a.2)
Form I-9 must be kept for whichever is later:
- 3 years from the date of hire, OR
- 1 year from the date of termination
Why This Is Complex
The rule creates a conditional calculation that's easy to get wrong. Long-tenured employees follow one timeline, while short-term employees follow another. Manual tracking using spreadsheets or calendars leads to mistakes.
Why This Matters
Cost of Errors
ICE can fine businesses $252 to $2,507 per form for I-9 paperwork violations.
Legal Liability
You're required to keep records, but also to destroy them on time. Both violations carry penalties.
Time Wasted
HR managers spend hours manually tracking dates, creating stress and distraction from core work.
Need to manage your entire team's I-9s?
Upgrade to our full Audit Log system and never worry about compliance again.
Included Features
- Secure audit log with full history
- Batch CSV upload for easy onboarding
- One-click audit-ready reports
- Proactive email reminders
- Certificate of destruction timestamps
Starting at
$19
per month
Common Questions
Is the free calculator really unlimited?
Yes! Use the calculator as many times as you need. The paid upgrade is only required if you want to save records and generate audit reports.
What happens if I destroy forms too early or too late?
Both are violations. Destroying too early is a record-keeping violation. Keeping them too long is a privacy/data retention violation. Either can result in fines during an ICE audit.
Can I cancel my subscription anytime?
Absolutely. Cancel anytime with no questions asked. Your data will be securely retained for 30 days in case you change your mind.