Stop Guessing About I-9 Retention
The Aegis I-9 Retention Suite is a simple tool that helps you automatically calculate, track, and log the destruction of Form I-9s to ensure you are always audit-ready.
Why Manual Tracking Fails
The risks of manual tracking and spreadsheets
Costly Fines: A single mistake can lead to fines of over $2,500 per violation
Error-Prone Manual Math: The 3-year or 1-year rule is notoriously easy to miscalculate
No Defensible Proof: A calendar reminder is not an audit trail
Spreadsheet Chaos: Multiple versions, lost files, and no accountability
Risk of Early Destruction: Destroying records too soon can result in severe penalties
Your Audit-Proof System of Record
Never worry about I-9 compliance again. Our automated system calculates exact destruction dates, maintains a permanent audit log, and gives you peace of mind that you are always ready for an ICE inspection.
Access to the secure audit log
Batch CSV Upload
PDF Export
Simple, Transparent Pricing
Choose the plan that works for you
Frequently Asked Questions
Get answers to common questions
How long does it take to get set up?
Under 5 minutes. You can upload your existing spreadsheet and have a complete audit log instantly. Our batch CSV upload feature makes onboarding your entire backlog of past employees effortless.
Is my data secure?
Yes. All data is encrypted at rest and in transit using industry-standard AES-256 encryption. We are SOC 2 Type II compliant and undergo regular security audits. Your employee data never leaves our secure infrastructure.
What is the official I-9 retention rule?
According to USCIS regulations (8 CFR 274a.2), employers must retain Form I-9 for either 3 years after the date of hire OR 1 year after employment ends, whichever is later. Our calculator automatically applies this rule to ensure compliance.